The City of Sugar Land, Tx  is working on a comprehensive records management policy. We have an off-site records center where we store most of our physical records. One issue that we are wrestling with is the ownership of records once they are moved to the Records Center.  We originally were thinking about transferring the ownership from the originating Departments to the Records Management Officer ( which for our City is the City Secretary) once they were moved from Departmental file rooms.  We are having second thoughts.  Our main concern is the quality of the box content listings if the departments know that they will not have to retrieve documents for Open Records request or Legal Discovery, for example.

I would like to hear from you all (I've spent a lot of time in the South) how this situation is handled in your organizations.  Does the responsible department keep ownership throughout the entire lifecycle of the record?

Mark H. Hoover, CRM, CIP, CDIA+
Records Manager
City of Sugar Land, Tx.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]