Keep in mind the owner of the record is  responsible for the content.
Not sure any of us would like to take that on as a regular course of
business

On Mon, Aug 15, 2016 at 4:03 PM, Mark H. Hoover <[log in to unmask]>
wrote:

> The City of Sugar Land, Tx  is working on a comprehensive records
> management policy. We have an off-site records center where we store most
> of our physical records. One issue that we are wrestling with is the
> ownership of records once they are moved to the Records Center.  We
> originally were thinking about transferring the ownership from the
> originating Departments to the Records Management Officer ( which for our
> City is the City Secretary) once they were moved from Departmental file
> rooms.  We are having second thoughts.  Our main concern is the quality of
> the box content listings if the departments know that they will not have to
> retrieve documents for Open Records request or Legal Discovery, for example.
>
> I would like to hear from you all (I've spent a lot of time in the South)
> how this situation is handled in your organizations.  Does the responsible
> department keep ownership throughout the entire lifecycle of the record?
>
> Mark H. Hoover, CRM, CIP, CDIA+
> Records Manager
> City of Sugar Land, Tx.
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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