Great opportunity!
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We are Farmers!
Records Analyst - 160005V4
Join a team of diverse professionals at Farmers to acquire skills on the job and apply your learned knowledge to future roles at Farmers. Farmers Insurance also offers extensive training opportunities through the award winning University of Farmers name by Training magazine amongst top 10 corporate training units in the world. Start your career at Farmers today!
Job Summary
Assists Farmers' Corporate Compliance and Legal Departments by supporting the Farmers Records Management Litigation and Records Compliance teams. Responsible for coordination and management of preservation (legal) holds, performing and coordinating complex collections of data, email and documents required for litigation or other matters and coordinate the organization, production and transfer of those materials at the direction of the Director of Information Governance and Corporate Legal. Supports compliance with the Farmers' Records Retention Policy and Schedule and work with business units to lead and complete an annual review and risk assessment of the Retention Schedule to ensure that it captures all of Farmers business records, offices of record, systems of record and data classification. Supports records retention initiatives related to management of offsite and electronic storage, systems development and document destruction practices. Facilitates and leads the coordination of training efforts, manages the program's internal websites, forms, processes and resources.
Essential Job Functions
Supports the administration of the company's records retention schedule, compliance efforts and annual risk assessment. Supports the company's litigation support team by managing email collections, directly collecting digital and hard copy records from systems and departments and producing those records for legal and compliance groups. Provides assistance to practice offices, including box archiving and offsite storage procedures, space management, records retention, preparing files both physically and within the records database, preparing file releases, and executing destruction requests. Assists with employee training on Farmers Records Management functions including retention, records management best practices and eDiscovery Provides metrics for volumes and Key Performance Indicators to Director of Information Governance to ensure efficiency goals are being met and audit, risk and compliance assessments and action items are addressed
Education Requirements
Four-year college degree
Experience Requirements
Three or more years or more of experience working with and administering eDiscovery products and solutions for large Enterprises Five or more years or more of experience working in a large Corporate Legal Department, large law firm or in a large legal services environment. Five or more years of experience managing Microsoft Outlook email discovery and collections Five or more years of experience administering and ensuring compliance with Records Retention Schedules Experience with analytics, data mining, auditing, handling records with confidential and personally identifiable information, running SAP and SQL queries and mainframe reporting
Special Skill Requirement
In depth knowledge of Legal Hold, Collection and Legal Document Production processes and best practices Position requires critical decision making skills, the ability to work independently and a high level of professionalism and discretion in managing sensitive information. Must be able to prioritize workload, recognize risks and escalate issues when necessary.
An Equal Opportunity Employer
Primary Location
United States-California-Woodland Hills
Job
Legal & Compliance
Schedule
Full-time
Jeff Lewis, CISA
Records Compliance Manager
Farmers Insurance
Woodland Hills, CA
1-818-876-3784
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