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If you establish a records imaging program that meets the requirements of the Canadian General Standards Board standards CAN/CGSB-72.11-93, Microfilm and electronic images as documentary evidence and CAN/CGSB-72.34-2005, Electronic records as documentary evidence, then you can destroy the paper originals after you've completed your quality control procedures and any rescanning that might be needed. Holding onto the originals for 3-6 months to give you time to discover problems is a good idea.
The CRA & other government agencies direct you to these standards in their guidance on electronic record-keeping & imaging business records. A new edition of CGSB-72.34 is due to be published in the very near future.
Chris
_____________________________________
Chris Halonen
University Records Manager
Secretariat & Office of General Counsel
University of Waterloo
519-888-4567, ext. 38284
http://uwaterloo.ca/records-management/
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Maureen Cusack
Sent: Thursday, 6 October 2016 14:17
To: [log in to unmask]
Subject: [RM] scanning - retaining the paper original (Canada)
Esteemed colleagues,
As a repatriated Canadian, I am re-learning Canadian RM-related laws.
Who knows of any Canadian laws - any jurisdiction, applicable to Canadian government or to anyone - about retaining the paper original of any record for a specific length of time after scanning to electronic?
Thanks,
Maureen Cusack
Douglas College
British Columbia
NOTE: Opinions expressed herein are my own and do not reflect opinions of Douglas College.
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