Senior Specialist, Information & Records Management-POS_75107505-1

Apply on website:  http://www.sanofi.us/l/us/en/layout.jsp?scat=18DAEAAB-BD35-492F-8777-EE9BFE683320


Description


At Sanofi US, we are committed to the growth of our people, connected in purpose by career, life and health.

Headquartered in Bridgewater, NJ, Sanofi US is part of a leading global healthcare company dedicated to discovering, developing and distributing therapeutic solutions focused on patients’ needs.

Sanofi has core strengths in diabetes solutions, human vaccines, innovative drugs, consumer healthcare, emerging markets, animal health and Genzyme.

Sanofi US employs approximately 17,000 people across the country all dedicated to protecting health, enhancing life and responding to the hopes and potential healthcare needs of seven billion people around the world.

Commitment is our Strength. Ready to grow together?

Sanofi US endeavors to make our career center accessible to any and all users. If you are experiencing difficulty and need assistance applying online, please call 1-800-207-8049 Option 7, then Option 3.



Sanofi US Services, Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce.  All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.




Job Responsibilities:




1.     Leads local records management operations with specific responsibilities for these key functions:

·         Oversees work performed by contract service providers with overall accountability for the successful completion of this work.

·         Ensures that all Information and record requests are completed within agreed upon SLAs.

·         Oversees offsite storage operations, including transfer of retained records to commercial record centers, maintaining a complete inventory in the designated records management application, account inventory reconciliation projects, and coordinating disposal of records that have reached the end of their retention cycle.

·         Leads effort to determine disposition of abandoned content.

·         Facilitates scanning/vital records protection by working with requestors to determine if the work can be completed internally or externally. Coordinates the creation of Statements of Work (SOW) with appropriate vendors.

·         Assists Records Coordinators with Records Clean Up events.

·         Serves as Subject Matter Expert (SME) for determining if documents are records and assigning record codes from the Records Retention Schedule.



2.     In collaboration with IRM Head and IRM SMEs, provides local support for:

·         Litigation

·         Merger/Acquisition/Divestiture/Due Diligence

·         Large Internal Moves

·         Site Closures

·         Regulatory Submissions

·         Historical Archives and Artifacts, including maintaining display cases

3.     Administers the collection and analysis of metrics and makes recommendations that improve efficiency and customer service.  Performs audits of data entry in the designated records management application. Monitors program effectiveness and recommends modifications when necessary. This includes ensuring that contract service providers are adhering to IRM internal documents that outline how work is performed. Works closely with assigned SME to contribute to IRM playbooks and makes recommendations for change based on operational experience.

4.     Provides local records management education and awareness as needed to ensure compliance with local and global records management governance documents. Assists / Coordinates training to achieve implementation of these policies, procedures and guidelines. Assists in implementation of appropriate global electronic records management policies, in particular email and electronic archiving.



5.     Manages the overall business relationship with the offsite storage vendors. Serves as the main contact with offsite storage vendors for purchase orders, invoices, contracts and troubleshooting.  Coordinates quarterly business reviews. Participates with Quality in audits of offsite storage facilities.




Qualifications


Basic Qualifications:



Bachelor’s degree from an accredited four-year college or university.   Information Technology and/or Records Management major preferred



Preferred Qualifications:



3 years of responsibility for offsite storage.



4 years of records management and archiving experience.



2 years of continuous improvement experience.





Job: General Services

Primary Location: United States-New Jersey-Bridgewater





Job Posting: Nov 1, 2016, 10:21:15 AM
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