I believe the biggest challenge government records managers face is
trying to get control of these types of accounts,  PK has posted a
number of articles over the past couple few years on this topic.  In
many instances these accounts were created to circumvent FOIA and
other laws in order to conduct government business in the shadows.  In
some instances senior executives were multiple personal accounts in
order to muddy the email trail.

Many large corporations (like mine) have strict policies on the use of
 messages services for conducting company business.  Doing so can get
you fired.  But I don' t believe many, if any governments have such as
policy.  You might get a slap on the wrist and some bad publicity if
caught.

Bruce White, CRM, PMP
Radnor, PA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco


On Thu, Dec 15, 2016 at 8:11 AM, Marko Sillanpaa
<[log in to unmask]> wrote:
> Great to see that we in Florida are ahead of California on this.  Public
> employees are not allowed to use their personal email accounts to discuss
> work matters.  If it's proven that they did, with a simple email from the
> other side showing they did, then that account is open to disclosure.  This
> has been upheld in court.  Oddly the same county that got the big fine got
> hit twice.  This is now part of mandated training to all public officials.

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