Please, forgive cross posting.

 

Dear Colleagues:

 

This message is the first of a series of short monthly reports on the
Association of Canadian Archivists' (ACA) activities that the Board of
Directors plans to post to keep the archival profession abreast of
developments and of decisions made by the Board to address the needs and
interests of ACA members and the records and archives profession at large.

 

The ACA Board met in January 28-29, 2017 in Vancouver, B.C. During its
meeting it made some key decisions, which are summarised below. The minutes
of the meeting, which include the motivations for the decisions, are posted
on the ACA members' site, here:
http://members.archivists.ca/sites/members.archivists.ca/files/site-configur
ation/og_files/pp_january_2017_rev_14_feb.pdf.  

 

ACA Board Members: The Board appointed the General Editor of Archivaria as a
Director. The Governance Committee is working on portfolio descriptions for
each Board member. The specific responsibilities will be included in the
procedures and operations guide.

 

The ACA Board identified a number of changes that will require amendments to
the General Operating By-law No.2. For example, as it regards the terms of
Office for Board Members, Shadowing of President and Vice-president will be
eliminated. The two-year office term of the newly elected members of the
Board will begin the day after the ACA AGM. The President will sit on the
Board for a third year to provide guidance to the new incumbent, with no
voting privileges. 

 

ACA Standing Committees: The Board created two new committees, Advocacy and
Awards; merged the Communication and Outreach Committee into the Outreach
Committee; reinstated the Education Committee, and changed the name of the
Membership Development Committee to Membership Committee. The ACA By-law
will also be amended to establish that each Committee will have a minimum of
5 and a maximum of 8 members. The Governance Committee is drafting the terms
of reference for each committee.  The Governance Committee is currently
working on these revisions to the By-law and will be contacting members soon
for feedback. It is anticipated that a Special General Meeting will be held
in Ottawa this summer to ask members to ratify these changes. 

 

Ethics:  The Ethics Committee, responsible for a new "Code of Ethics and
Professional Conduct" is drafting a survey about the topics to be included
in the new Code. Due to the integration of the key aspects of the Code of
Professional Conduct into the new Code, the current code of conduct was
abolished. 

 

ACA Headquarters: The Board decided that the ACA Office will share space
with the CCA and CHA starting on September 1st, 2017. 

 

The ACA Board discussed the possibility of establishing rolling membership,
electronic voting, twinning with other associations in order to share
membership benefits, and developing an online learning program with the SAA.

 

Finally, the Board wrote the job description for the new ACA Executive
Director (ED) under the direction of the current ED and the Secretary. The
job description was posted on February 7, 2017 and can be found here
http://archivists.ca/content/aca-executive-director-job-description. 

 

 

Dr. Luciana Duranti, President

Association of Canadian Archivists l Association canadienne des archivists
(ACA)

 <http://www.archivists.ca/> www.archivists.ca l
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ACA-bilingual-logo_for_signature

 


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