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Mark -
The percentages given vary from 5-10% and above for permanent or archival records. That is over the totality of an organizations records. If, for example, you are receiving only minutes from governing boards, your permanent records could be 100%. If you have only maps and plats, it may be the same deal.
If I were in your place, I'd contact the Texas State Library and Archives Commission and have one of their analysts go over the schedules pertaining to Records of Utility Services (there are five) with you so that you have an actual rather than projected idea of the permanent records in this transfer.
Cheers!
Mark
G. Mark Walsh CA, CRM
University Records Manager
Assistant Director, Records Management & IT Policy
Old Dominion University
Norfolk, Virginia 23529
757-683-3411
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Mark H. Hoover
Sent: Friday, February 24, 2017 9:44 AM
To: [log in to unmask]
Subject: Percentage of Permanent Records
Due to an annexation this coming December the City of Sugar Land will be acquiring 800-850 boxes of records from a number of municipal utility districts. Senior City management wants a preliminary budget of what it would cost to either microfilm or convert to electronic format just the permanent records. As a rule of thumb what percentage of records for local governments are permanent in nature? I have looked on the internet and I have seen numbers from 10-20 %. Does anyone have experience with an estimate of what the ratio is?
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