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Date:	Fri, 24 Feb 2017 16:58:14 +0000
Reply-To:	Records Management Program <[log in to unmask]>
Subject:	Re: Percentage of Permanent Records
From:	Frederic Grevin <[log in to unmask]>
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Pilar commented "... these land and facility records tend to be large format and/or CAD-type records, requiring more overall storage resources."

In addition, microfilming and/or scanning large-format drawings costs substantially more than office documents (Letter/Legal/Ledger-sized).

Hopefully, the MUDs will be giving you a reasonably-detailed inventory of the records they are handing over, so you can distinguish between those dealing with land and facility information and those dealing with general administrative matters (including billing).

The New York City Department of Environmental Protection (DEP), which is responsible for building, operating and maintaining water supply and wastewater treatment infrastructure for New York City (and some municipalities surrounding it) has about 8% of records marked as Permanent.

Very best of luck, Mark!

Fred
════════════════════════
Frederic J. Grevin
[log in to unmask]
212-312-3903 (w)


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Pilar McAdam
Sent: Friday, 24 February, 2017 11:20
To: [log in to unmask]
Subject: Re: Percentage of Permanent Records

Mark - The percentage of utility records that are permanent would depend primarily on how many deal with land and facility information (e.g., where transmission lines are located, layouts, blueprints, etc.), which would constitute the bulk of the permanent records.  Additionally, these land and facility records tend to be large format and/or CAD-type records, requiring more overall storage resources.  A sampling of box contents should provide a first-order estimate of the proportion that are land/facility related.

One woman’s opinion.

Pilar C. McAdam, CRM
Los Angeles, CA
[log in to unmask]    

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