Minnkota Power is seeking qualified applicants for an Information
Management Specialist located in our Grand Forks offices. Responsibilities
include:
1. Provide assistance in the implementation of policies, procedures, and
record retention schedules to support the Information Management
program.
2. Research and write technical documents, training material and
newsletters.
3. Configure, customize, implement, support, and troubleshoot
document and records management software application.
This position requires a degree in information management, business
administration, or related fields.
Must be proficient in Microsoft Office applications. Experience with at least
one automated information system, relational database, or records tracking
program is preferred.
Prefer HTML/Javascript, XML coding, and basic understanding of SQL.
On-line applications can be found at www.Minnkota.com. Resumes will not
be accepted without a completed application, resume and transcripts.
Minnkota Power Cooperative is an EEO/AAP/Female/Minority/Disabled/Vets
Employer
Essential Responsibilities
1. Provide assistance to the Information Management program to
support Minnkota’s strategic plan
a. Research best practices and industry standards and guidelines
b. Write and maintain comprehensive manuals, procedures, guidelines,
and instructions
c. Update Information Management portal web pages with news,
resources, education and training, etc.
d. Prepare status reports and gather, analyze and calculate metrics
2. Assist in the implementation of policies, procedures, and record
retention schedules to ensure the appropriate management of information
throughout its lifecycle
a. Coordinate disposition process of records and information for
destruction according to record retention schedule
b. Assist with records inventories and special projects
c. Assist with compliance audits
3. Support and maintain systems and technology to manage information
assets
a. Work with IT partners to configure, customize, implement, support,
and troubleshoot the document and records management software
application (DARLA)
i. configure and customize user interfaces, reports, workflows,
integrations, and application solutions
ii. test updates and new releases
iii. develop and maintain documentation of system configuration,
technical processes, and system usage procedures
iv. provide user support and training
b. Provide file room services:
i. maintain check out system for records removed from file room
ii. track and follow up on files checked out to users
4. Work with employees and managers on information management
requirements and best practices to achieve program goals
a. Assist with training
b. Assist departments with active and inactive filing systems
5. Perform a variety of administrative duties to support the Information
Management Department
a. Manage office documents in accordance with information
management procedures
b. Coordinate and manage department supply needs
Success Factors and Job Competencies
• Ability to organize, analyze and evaluate data and/or processes
• Excellent research, analytical, problem solving, and organizational
skills
• Extreme attention to detail with high level of accuracy and
completeness
• Ability to prioritize and schedule projects and meet deadlines
• Demonstrated ability to work independently
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality of information
• Demonstrate behavior consistent with company values
Physical and Mental Demands
The physical demands and work environment characteristics described here
are representative of those that must be met by an employee to
successfully perform the essential functions of the position. Reasonable
accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Physical demands: While performing the duties of this position, the
incumbent is primarily required to sit, stand, walk, stoop, bend and
frequently utilize a keyboard/computer. Specific vision abilities include
close vision, peripheral vision, depth perception and the ability to adjust
focus.
Mental demands: While performing the duties of this position, the
incumbent will be required to problem solve, read, write and analyze data,
work under schedules and deadline pressure, present information to
others, work independently and use discretion and judgment for
confidential or sensitive projects/issues.
Work Environment: While performing the duties of this position, the
employee is exposed to an office environment indoors, and will occasionally
travel outdoors to multiple locations dependent on work.
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