Fred,

According to the retention schedule provided to Ontario school boards by the
Education Improvement Commission (School Board Transition Handbook, Memo No.
21), the retention period for Employee/Personnel records is permanent.  Here
in the Ontario government, we keep individual employee files for 50 years
after termination for pension purposes.  As far as I can tell, the
Employment Standards Act is the only legislation that deals explicitly with
retention periods for employee records, but you might want to the
publications "Records Retention:  Law and Practice" and "Records Retention:
Statutes and Regulations", both Carswell publications,  available by
subscription, but possibly available at the university or public library in
Windsor.

______________________________________
Carolyn Heald
Information Policy Adviser
Archives of Ontario
77 Grenville Street
Toronto  ON  M5S 1B3

Tel:  (416)327-1568
Fax: (416)327-1992
e-mail:  [log in to unmask]
website:  http://www.archives.gov.on.ca


-----Original Message-----
From: Fred Preston [mailto:[log in to unmask]]
Sent: March 23, 2005 2:25 PM
To: [log in to unmask]
Subject: employee records retention in Ontario or Canada


Is their a definitive retention period for "Employee records" who have been
terminated in Ontario or Canada.  I know the "Employment Standards Act,
2000"
states three years.
However the consulting company that prepared our retention schedule in 2002
has
us keeping them for 60 years after termination.
Checking with other School Boards I have seen 2 years, 6 years, 10 years,
and
55 years after termination.
Thanks in advance for any help you can provide.


Fred Preston
Records Management Coordinator
Greater Essex County District School Board
451 Park Street  West, P.O Box 210
Windsor, Ontario
N9A 6K1
519-255-3291

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Contact [log in to unmask] for assistance