Steve

On the contrary, my organisation has had a totally electronic recordkeeping
system for some time.  I cannot remember the last time I placed a printed
record onto a file pin.

We wrote the book on it (insofar as the Commonwealth Government of Australia
is concerned).  Well, technically, we wrote the website on it -
http://www.naa.gov.au/recordkeeping/default.html.

However, for a number of reasons, many organisations do not have an
electronic recordkeeping system. To tell them that they must have one, is
sheer folly.

Yes, in the perfect world, you would never generate a digital document and
then print it out to file it (and I have questioned that practice before on
the list).  You cannot ignore the people who are not so technologically
advanced.

I agree that you have to make the most of what capability you have.  There
are problems with storing records on network servers and the like.  Some of
the risks (and some possible solutions) are at
http://www.naa.gov.au/recordkeeping/rkpubs/advices/advice70.html

I love electronic recordkeeping too, but fondly remember paper records.

John Lovejoy
[log in to unmask]
Disclaimer - I have written or otherwise contributed to a fair bit of the
content on the website quoted above, so I am very biased.  That said, the
above are all my own thoughts.

-----Original Message-----
From:    Steven Whitaker <[log in to unmask]>
Subject: Re: assistance re: electronic records management presentation

????????   You have an electronic record, and you print it in order to
file it????????????  Obviously your organization has computers, probably
a network with servers; perhaps a mainframe or a number of them.  Think
creatively, and use the technology available to you.

I love electronic records...

Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

<snip>

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