Hi All
The best file to use for both active and inactive records is the type that can be indexed by use of colour coded labels along the top or down the side and so can be used laterally or vertically. These files are placed into board or plastic containers that fit into the drawers doing away with the need for individual suspension files and greatly improving the space utilisation of the vertical filing cabinets. On shelves they are supported using toast racks giving the same result. As you will have indexed the file using the classification coding while it is active it is simply a matter of placing it into a storage box for inactive storage.
Regards
Michele Marsburg

________________________________

From: Records Management Program on behalf of Christine Figueroa
Sent: Thu 3/08/2006 7:21 a.m.
To: [log in to unmask]
Subject: [RM] Hanging file folders...



Hi all,

I am looking for sensible alternatives that colleagues could recommend for
rehousing files that actively have lived in hanging file folders
(pendaflex) and that now will be stored in boxes to send to a records
center. It seems resource
intensive to ask staff to remove files from the pendaflex and then relabel
them to place in boxes, as is recommended.

Of course, the ideal would be to have options that would serve the purpose
of housing records both during their active and inactive periods, as it
would be best to prevent the damage and loss of records.

Any suggestions are greatly appreciated.

Best,

C M Figueroa

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