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Subject:
Re: How to handle "ACT" retention periods
From:
John Annunziello <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Thu, 27 Mar 2008 12:45:12 -0400
Content-Type:
text/plain
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text/plain (24 lines) 
I agree with Peter.  We just recently adjusted our retention schedule to 
eliminate all ACT + retention periods for the same reason you are now 
having this dilemma.  In our case, we choose what would be the longest 
retention period possible.  For instance we had a rentals category with 7 
ACT+.  We talked to our rentals staff, found out that the longest rental 
term would be 25 years and set the retention at 32 years.  I know this is 
not perfect, but it solved a problem at our end.  We found that staff were 
not letting us know when the trigger was to start.  We may end up keeping 
some records longer than expected but we now have a definitive timeframe 
set.


John Annunziello, ermm
Manager, Records and Information 
Toronto and Region Conservation Authority
[log in to unmask]

"Information is a corporate, strategic asset that needs to be managed"

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