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Date: | Wed, 25 Jun 2008 16:04:50 -0400 |
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Columbia University Libraries has developed and tested a tool to
inventory and assess the physical condition of audio and moving image
materials. The Preservation Survey Tool for Audio and Moving Image
Collections is now available for download to anyone interested in
surveying a collection at www.columbia.edu/cu/lweb/services/preservation
<http://www.columbia.edu/cu/lweb/services/preservation/index.html>.
The survey tool is designed for use by librarians and archivists who are
not media experts. It provides a mechanism for recording quantities and
types of audio and moving image materials, documenting the physical
condition of the media and their housings, collecting information about
existing levels of intellectual control and intellectual property
rights, and evaluating their potential research value. Columbia tested
the tool by surveying 42,000 items from its own collections.
Applicable either to an item-by-item inventory or a random-sample
survey, the survey tool allows for but does not require collection of a
great deal of detail about each item. Most fields provide drop-down
menus to minimize keying and to assure consistent use of vocabulary.
Technical terminology is based on that used by the Audio Engineering
Society, Association of Moving Image Archivists, and other relevant
organizations
Survey-wide and collection-specific reports can be generated, as well as
lists of collections ranked by research importance and degree of
physical damage, and lists of the different media.
Funding to design the tool and carry out the survey of Columbia's
collections was provided by the Andrew W. Mellon Foundation.
Al
--
Alan A Andolsen CMC CRM
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