This whole argument over whether "...a record "IS" or "CAN BE" any information recorded..." misses the point. I am comfortable with a policy statement indicating anything and everything should be considered a record. Policies do not define records, file plans and retention schedules do. By having a broad statement you ensure all information that should be captured as a record is available for consideration. Information that fails the test as defined by file plan/retention schedules are "Non-Records."
A record is whatever any given organization determines it should be whether it's based on sound business practices (or not), legal/regulatory requirements, or any number of considerations. At best we can all agree on a general definition based on accepted principles. Trying to pin down an exact definition is futile.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Randy Preston
Sent: Wednesday, August 20, 2008 4:26 PM
To: [log in to unmask]
Subject: Re: enquiry on record management and the relation with data mining
If that underscores your approach to records management, my sympathies to
you (and anyone else bold or, some might say, reckless enough to define
records so nebulously) in your Sisyphean task. Onerous indeed! Meanwhile,
I will stick with the more practical and manageable approach to RM grounded
in the concept that a record *can be* any information recorded upon any
media.
Cheers,
Randy
--
Randy Preston
Project Coordinator, InterPARES Project
The University of British Columbia
Suite 470, 1961 East Mall
Vancouver, British Columbia V6T 1Z1 Canada
tel: +1(604) 822-2694 fax: +1(604) 822-6006
[log in to unmask]
www.interpares.org
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Steven Whitaker
Sent: 20 August, 2008 3:33 PM
To: [log in to unmask]
Subject: Re: enquiry on record management and the relation with data mining
Our task is onerous. A record is any information recorded upon any
media.
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 8/20/2008 2:57 PM >>>
With all due respect, this pipe example represents sloppy analogic
reasoning.
<snip>
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