Hi Jessica,

As for your answer it depends on the dollar value of the contract, but for public agencies typically a public bid process is used to procure vendor services if it is usually over a few thousand dollars.

The State of California has a site called CMAS (California Multiple Award Schedule) that allows you to find vendors that give pre-approved rates to government and public agencies in the State.  California has already negotiated pricing with these pre-approved vendors, which vendors may extend to cities, towns, various agencies and municipalities.

Here is the link to the site.  Click on the list to view products and services since I find the site difficult to search on at times.  You'll see a lot of document related services options.

http://www.applications.dgs.ca.gov/pd/search/main.asp

You will still have to negotiate a contract, but this site can certainly help you with getting competitive bids from non-CMAS vendors or at least set pricing from the offsite storage vendors on the list and provide some basic terms

Hope this helps -ilona

Ilona N. Koti, CRM, PMP, CDIA+
[log in to unmask]





Greetings,
I'm interested in finding out how other California public agencies procure
offsite storage services.  Specifically I would like to know whether a
formal bidding and contract process was employed or a less formal process,
such as purchase order, check request is used.  Many thanks in advance for
your kind consideration.

Warm regards,

Jessica Fairchild
SDCRAA
(619) 400-2554
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]