Peter wrote:
<the problem started with the development of EDMS (electronic
document management systems), the ERMS (electronic records management
system) came along later. as a result we have the never ending discussion
of when does a document become a record since in an ECM system if a
document is declared a record the content is locked and can't be changed.>
This is exactly the point and one of the things Leigh Isaacs and I have been addressing in our presentations. However, I think it misses the point that, we can no longer talk about records without the documents or data. It does no good to have a records retention/disposition policy without addressing the non-records.
If your policy does not address the data/documents in the records lifecycle prior to the records stage, you will not be prepared for litigation or even more probably, accurate classification as records. Your information management/retention & disposition policy needs to address the entire records lifecycle from creation to disposition.
To address Stephanie's second question:
Managing content, record or not, is the job of the records & information manager.
Doug Smith, ECMp
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Washington, D.C.
202-719-4455
________________________________
From: Peter Kurilecz <[log in to unmask]>
To: [log in to unmask]
Sent: Thursday, December 22, 2011 7:56 PM
Subject: Re: Documents vs Records
part of the problem is that attorneys continue to refer to documents not
records. they call it a document retention schedule while everyone else
calls it a records retention schedule.
additionally Not something we ever had to worry about in the paper only days
On Thu, Dec 22, 2011 at 6:02 PM, Dwight WALLIS <[log in to unmask]>wrote:
> Stephanie, record series and document series are one and the same,
>
--
Peter Kurilecz CRM CA
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Richmond, Va
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