Paul,

Can you give me a response to post regarding her question below?  Thanks.


I have always regarded microfilm to be the most trusted tool used for
preservation purposes, is this no longer the case?

Cindy

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Yvonne Spence
Sent: Thursday, April 05, 2012 4:03 PM
To: [log in to unmask]
Subject: Microfilm Outdated?

Hi, my name is Yvonne Spence.  I am a long time records manger.  I used to
be the Deputy City Clerk in Austin, TX, but now I am the City Clerk in
Fresno, CA.  I am a longtime user of the list serve, but I rarely post.
However a response that I received today from a State agency in California
threw me for a loop and prompted me to post a question to this group.  Here
is the response I received:

"The original statement may be discarded after two years so long as it can
be accessed via a space saving device for the remaining five years (or
longer).  We no longer recommend microfilm, as the technology is outdated
and the statements must be accessible for the entire retention period, or
longer, if the record is retained longer than seven years. "

I have always regarded microfilm to be the most trusted tool used for
preservation purposes, is this no longer the case?


[cid:image001.png@01CD132C.672ACF40]
Yvonne Spence, CRM CMC
City Clerk
2600 Fresno Street
Fresno, CA 93721
559-621-7665
[log in to unmask]

www.fresno.gov



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