There are many things to consider when choosing an Imaging Vendor.  Before you know 
what to look for in a vendor, you probably need to make a list of your requirements.   I 
will list a few of the basic considerations here:

- Does your organization already have any type of Document Imaging repository?  If so, 
that might be the first consideration.  For example, a large number of organizations 
already have SharePoint, and SharePoint can certainly be used for Document Imaging.

- Are you looking for just scan and archive capability?  This will keep your requirements 
much simpler.  This means you can probably eliminate things like workflow.

- What type of retrieval functionality is needed?  How do you want to find the documents 
and how fast?  This will help dictate what meta-data is needed for the documents.  You 
mentioned "closed files", this sounds like the retrieval rate is low and the speed is not a 
concern.  This means you might be able to image the documents with minimal 
information, which will make the process faster.

- Are the documents in electronic format or paper?  Vendors typically handle these 
different and if they are in electronic format, there may be a way to bulk load the 
documents.

- What is the IT knowledge of the organization?  If it is minimal, then you want a solution 
that will require very little IT administration, a SaaS solution might be a good 
consideration.

- Do you need Records Management on these documents?  Not all Imaging vendors offer 
RM, but most will partner with an RM vendor.
	
I am new to this list, so I didn't want make the Reply too overwhelming.  I would be 
happy to discuss in more detail and you can contact me directly.

Julie Lintner
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