Hi Peter, we here at the NYC Economic Development Corporation inventory our paper records at the folder level, and use bar-coded labels, which we generate, to track the folders within the boxes of records we send to off-site storage.

Our off-site storage vendor generates the bar-coded box number, and our records management application combines the two sets of numbers.

We use bar code readers (actually "mobile computers") to track folders within a box, track boxes that come in and out of off-site storage, and also as we move the boxes around in our temporary shelving area.

The bar code symbology we use is 3 of 9, also known as code 39.

I hope this helps!

Fred
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Frederic J. Grevin
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212-312-3903 (w)

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