I am employed as a Records Manager in Florida. The retention requirement for certificates of destruction is
"permanent". This guideline makes administration very simple. I just scan the original to image form and
shred the originals.
Peter M. J. Richardson, MPA, CRM
City of Delray Beach, FL
[log in to unmask]
(561) 243-7000 x1311
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Jennie Dubin-Rhodin
Sent: Wednesday, May 03, 2017 9:24 PM
To: [log in to unmask]
Subject: Re: Certificates of Destruction--how long do you keep them?
Hello,
I would argue that it would make sense to keep them for a time equal to how long you retained the record. Unless there is a regulation I am unfamiliar with that gives a set period of time, this would seem logical, so as to avoid a bunch of Certificates floating around. Also, that should be long enough if someone needed/wanted to see it, they could. Can’t see a reason someone would really need to see the Certificate fifty years after the records were destroyed.
Have a nice night,
Jennie Dubin-Rhodin, MLS
> On May 3, 2017, at 9:07 PM, Earl Johnson <[log in to unmask]> wrote:
>
> Good evening,
>
> Just curious as to how long you are keeping Certificates of Destruction?
> I've always thought of them as permanent records but am beginning to
> rethink that. I'm not sure they are even long-term records... I'm
> thinking they're more like 7-10 year record. For example, what
> business purpose would a 25-year old Certificate of Destruction serve?
>
> As usual, any and all responses are appreciated.
>
> Thanks.
> Earl
> -------------------------
> Earl Johnson, Jr., CRM
> [log in to unmask]
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance To unsubscribe
> from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
> mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
