Adding verbiage to our Records Management policy that addresses the 
secure storage of original paper documents that are not yet scanned.  Until 
now, our policy has been - its the department's responsibility to store 
documents in a secure manner commensurate with their value...refer to 
dept procedures.   BUT...We had a fire...original docs were destroyed while 
they were waiting to be scanned.  Docs waiting for imaging are kept in 
open room for up to 7 days.  No fire/water resistant cabinets in this room, 
but room has water based fire suppressant system.  Our fire was 
intentionally set inside the room. Does anyone include such language in 
their policy?  Please suggest policy wording...or considerations to keep in 
mind.  

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