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From: "SAA Headquarters" <[log in to unmask]>
Date: Oct 20, 2017 12:55 PM
Subject: 2018 Joint Annual Meeting Call for Proposals
To: <[log in to unmask]>
Cc:

Promoting Transparency
ARCHIVES*RECORDS 2018
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*ARCHIVES*RECORDS 2018* Joint Annual Meeting of CoSA, NAGARA, and SAA
August 12–18, 2018
Marriott Wardman Park * Washington, DC

*ARCHIVES*RECORDS 2018, *the 2018 Joint Annual Meeting of the Council of
State Archivists, the National Association of Government Archives and
Records Administrators, and the Society of American Archivists, will take
place August 12–18 at the Marriott Wardman Park in Washington, DC. The
Program Committee invites submissions for 60- or 75-minute live sessions or
poster presentations that reflect current issues in archives and records
management.

*The 2018 Program Committee seeks proposals for sessions that broaden our
perspectives and address the commonalities among archivists in all
specializations and records administrators in various settings to ensure
that the record is available to all who will benefit from it. *

The conference theme—*Promoting Transparency*—acknowledges that archivists
and records administrators embrace principles that foster the transparency
of our actions and inspire confidence in both the record and our
professions. We value transparency in the record and records processes, the
responsibility it gives to our work and actions, and how it allows us to be
held accountable by our constituencies. The programming offered at
*ARCHIVES*RECORDS
2018* will use that recognition to clearly and openly address why and how
we do our work.

*To submit a proposal for inclusion on the ARCHIVES*RECORDS 2018 education
program, please note the following.*

*Proposal Evaluation:* Session proposals are welcome on any aspect of
archives and records management practices—local, national, and
international—as well as their intersections with other professions and
domains. Each proposal will be evaluated on the strength of the 150-word
abstract, the diversity of the speakers and their experience, the
proposal’s relationship to the program theme, and the completeness of the
proposal. Session proposals should incorporate one or more of the following:

   - A strong connection to the program’s theme: *Promoting Transparency.*
   - Inclusion of diverse or international perspectives and initiatives.
   - Statement of potential impact on archives/records management practice.
   - Relevance of the topic for CoSA, NAGARA, and/or SAA members and other
   interested attendees.
   - Interaction and engagement with session participants.

Join the Conversation: #saa18
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*Session Formats:* The Program Committee encourages submission of proposals
that may include, but are not limited to, the following formats:

   - *Incubator Session.* 60-minute session consisting of two presentations
   of 10 minutes each that describe project, research, or collaboration
   initiatives in their developing or formative stages, and including at least
   40 minutes of interactive discussion with feedback from the audience.
   - *Special Focus Session.* 60-minute session led by an individual or
   group, designed to highlight innovative archives or records management
   programs, new techniques, and research projects. Audience participation is
   encouraged.
   - *Lightning Talks.* Eight to eleven lively and informative 5-minute
   talks in a 60-minute session. The session chair secures commitments from
   speakers and compiles all presentation slides to ensure timely speaker
   transitions. Proposals in this category may suggest recommended presenters;
   commitments should be secured soon after the proposal is accepted.
   - *Panel Discussion.* 60- or 75-minute session consisting of a panel of
   three to five individuals discussing theories or perspectives on a given
   topic. The goal of a panel discussion is to have a more informal session
   with time for audience feedback. Presentation titles should be provided and
   will be printed in the program, but prepared papers are not required. A
   moderator is required; a commentator is optional.
   - *Traditional.* 60- or 75-minute session consisting of two or three
   (and no more than three) fully prepared papers of 15 minutes each and a
   comment-and-discussion period. A separate chair is optional for this
   format; chair duties may be performed by one of the speakers. Paper titles
   are required.
   - *Poster Presentation.* Report in which information is summarized using
   brief written statements and graphic materials, such as photographs,
   charts, graphs, and/or diagrams mounted on poster board. Presenters will be
   assigned a specific time at which they must be with their poster to discuss
   it with attendees.
   - *Alternative Format.* Don’t feel confined by the prescribed
   formats—suggest an alternative or create your own! Alternative format
   sessions may take a variety of forms. Examples include world café
   <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivists.us3.list-2Dmanage.com_track_click-3Fu-3D56c4cfbec1ee5b2a284e7e9d6-26id-3D9542fdca1c-26e-3D6b722861c8&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=MHaMgCuL4p_NUbxFrLEebB9OuAcGEo147q_jymAMy7k&s=uotAMOn-BJEe7NOu08oVrSn14FKwudVA_EuMM7yyC5M&e= >
    and fishbowl discussions
   <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivists.us3.list-2Dmanage.com_track_click-3Fu-3D56c4cfbec1ee5b2a284e7e9d6-26id-3Dcfa542a3d1-26e-3D6b722861c8&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=MHaMgCuL4p_NUbxFrLEebB9OuAcGEo147q_jymAMy7k&s=I7-HHoZZR17g-rM84vuUzK9ibfsRHryK-86geAhDicc&e= >.
   Propose a moderated debate offering opposing points of view, or an
   “experiential” format involving simulation, role play, or games to convey
   key principles and learning objectives. We welcome your creative ideas
   about how your topic might best be addressed! Proposals in this category
   must: 1) specify the format and session facilitator and 2) describe briefly
   how the format will enhance presentation of the material. You may suggest
   up to four presenters for the session.

Your format choice will not affect the Program Committee’s decision. The
Committee may, however, recommend that the proposed format be changed if it
believes that a different format may better serve the session’s learning
objectives or desired audience.

*Note:* The Program Committee is considering options for inviting Pop-Up
session proposals at a later date. Do not use the session proposal form for
Pop-Ups; a separate call will be issued in early 2018.

*Reminder for Proposal Submitters and Session Participants:* Archivists and
records managers who participate in the program (including in Pop-Up
sessions) must register and secure institutional or personal funding.
Participants who are not archivists or records managers, or who are from
outside the United States and Canada, may be eligible for complimentary
registration upon request. CoSA, NAGARA, and SAA cannot provide funding for
speakers, whether they are international, non-archivists, non-records
managers, members, or nonmembers.


*Proposals for the 2018 Joint Annual Meeting are due on  Wednesday,
November 15, 2017.*

The Program Committee will not consider proposals received after the
deadline.

*Go to the Submission Form
<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivists.us3.list-2Dmanage.com_track_click-3Fu-3D56c4cfbec1ee5b2a284e7e9d6-26id-3D9b7903654d-26e-3D6b722861c8&d=DwIFaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=MHaMgCuL4p_NUbxFrLEebB9OuAcGEo147q_jymAMy7k&s=pEHp_kM9gE1IUAkx-fU78ibESSTl1ia43jAwc12uJPc&e= >
*

Frequently Asked Questions about Submitting a Session Proposal
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*The 2018 Program Committee has created a Google spreadsheet
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to
be used as an informal tool to connect individuals who are seeking ideas
and/or collaboration on session proposals for the 2018 Joint Annual
Meeting. It is not monitored by CoSA, NAGARA, SAA, or the Program Committee
and is not part of the official submission process.*
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