We have always done it page-by-page. You never know when a scanner will
suck up 2 pages at once. Plus, to determine if certain pages needed
marked "Poor Quality Original" or, if it's a 2 sided document that the
back page didn't bleed through onto the first page. Then, there's the
adjusting the contrast and such for different types of paper/print. We
had a 6 step procedure: Log & scan, QC images, indexing, indexing QC &
submitting. Submitting was twofold: to an archive write for film backup
& to the program. The 6th & final step was spot checking the film for
correct location in the imaging management program.
Steve Morgan
C.J. Segerstrom & Sons, Records Manager
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714.438.3228 Phone
714.546.9835 Fax
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Tara Kirk
Sent: Wednesday, December 05, 2007 1:33 PM
To: [log in to unmask]
Subject: Quality Control guidelines
Hello all.
I am fairly new to the list, as well as the field. I am doing some
research on Quality Control for digital conversion projects. My
organization has been scanning various sets of records in-house, as well
as sending larger projects to a vendor to scan. My question is this:
How does one determine when it is necessary to do a page-by-page
verification vs. a sampling of documents?
With a number of large projects still waiting to be scanned, we are
trying to reevaluate our time spent on QC, with the hopes of coming up
with some guidelines that will improve our productivity.
I have sought advice from a couple of experts in the field, but thought
I would post this issue on the list to see if I could get any other
suggestions or feedback.
Thanks,
Tara Kirk
Dallas, Texas
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