Hi, Everyone - I know that electronic record retention is discussed
quite frequently on this listserv.  I also have bookmarked several of
the specialty pages or blogs that discuss electronic records.  I didn't
want to ask a question before doing research, but, having looked through
my collection of information, I did not see a comprehensive answer to
the issue into which I have been asked to look.  SHRM had some info on
I-9s and other HR records, but focused mostly on security and staff
training.  If anyone is interested, let me know and I'll summarize what
I find out on this listserv.  Thank you in advance for any help you can
provide.  

 

Here is the question: Our company, which operates in all 50 states,
would like to go paperless for all employee records (such as employment
applications, employment agreements, state/federal/local tax forms,
background check releases, I-9s, policy receipt acknowledgments, etc.).
Going paperless would mean keeping all records electronically rather
than in paper. We are also interested in being able to use electronic
signatures rather than a wet signature that then is scanned. Is anyone
aware of any legal reasons why we could not go paperless or why we could
not use electronic signatures? Thank you.

 

 

Margie

Margaret M. deMarteleire

HR/FLSA Analyst

CDI Corporation

1717 Arch Street, 35th Floor

Philadelphia, PA 19103

(215) 636-1219

 


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