Tamara:

I would recommend checking with the certifiying organization. Even though the university taught the courses, there would still be a certifying organization such as PADI, NAUWI, SSI etc. These organizations usually keep the certification documents for long periods of time and thus your records might be able to be considered copies.

Sincerely,

John

-----Original Message-----
From: Pam Altman [mailto:[log in to unmask]]
Sent: Tuesday, August 11, 2009 08:25 AM
To: [log in to unmask]
Subject: Re: [RM] SCUBA certification records retention period

Tamara,I would contact Amelia at the State Archives or someone there. I'm sure this is not covered in our BOR Retention schedules unless you use this from our retention schedules:Series K (33) Certification RecordsExplanation: This series documents the preparation of students earning degrees and/or certification for licenses or certificates to enter a profession and forms the basis of the initial certification for various professions. Records may include: applications for admission to a program; registration for practicum hours and evidence of the completion of the practicum; transcripts; narrative evaluations on practicum; notice of completion of hours required for certification; recommendations and evaluations; and related correspondence.Record Copy: Colleges, SchoolsRetention: 5 years after initial certification application by studentCitation or Reference: O.C.G.A. 9-3-26Hope this helps,PamPamela Frost Altman, Ed.D.DirectorArchives and Records ManagementGeorgia Southern UniversityP. O. Box 8147Statesboro, GA 30460Voice - 912-681-5417 FAX [log in to unmask]>>> Tamara Livingston  8/11/2009 9:18 AM >>>Hello Collective Wisdom,We had a question arise about retention period for records pertaining to SCUBA courses here at Kennesaw State University. The secretary claims they need to be retained for 25 years (to support certification), but I am not finding any supporting information for this claim.Anyone else out there have any information on this? Unfortunately, these are "old" records and no one teaches it here anymore. Any thoughts on how to approach this?Thanks everyone!TamaraTamara E. Livingston, Ph.D., C.A.Director of Archives, Special Collections and Records ManagementKennesaw State University1000 Chastain Road, MD #1704Kennesaw, GA [log in to unmask] 770-423-6289 (p)678-797-2586 (fax)www.kennesaw.edu/archives www.kennesaw.edu/library/bentley/BRBG.htm "Concepts create idols; only wonder comprehends anything." - St. Gregory of NyssaList archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistanceTo unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.mailto:[log in to unmask] List archives at http://lists.ufl.edu/archives/recmgmt-l.htmlContact [log in to unmask] for assistanceTo unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.mailto:[log in to unmask]

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