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Records Management Program <[log in to unmask]>
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From:
Larry Medina <[log in to unmask]>
Date:
Thu, 11 Feb 2010 11:15:21 -0500
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Records Management Program <[log in to unmask]>
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OOOHH!! OOOHHH!!!  I know the answer to THIS one!!

It depends.... =)

Changes in HIPAA a few years back made it a requirement for medical
practitioners and service providers to limit WHAT people write on visitor
logs, and that the content is considered subject to the privacy provisions
of HIPAA.

For this reason, one of the medical labs I visit instituted a policy last
year where they have laminated numbers that hang on a hook. On arrival, you
take a number, and on the visitor log sheet you write the number and time
you arrived, NOTHING ELSE.

In certain situations dealing with issues such as National Security, the
logs are subject to specific handling requirements, and not only is it
confidential, it CAN be classified. 

I think seeing as it may not be a huge effort or cost, it may be an
appropriate practice to continue shredding them.  Only your organization can
make this decision, and it should be based on assessing any legal concerns,
risk, and if there are any benefits that may outweigh the costs.

Larry
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