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Wed, 28 Jul 2010 12:55:48 -0400 |
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Wayne:
Side tabbed letter-size folders are a little longer (wider?) than top tabbed letter size folders, so you will have to box them the legal-size direction in standard records boxes. This allows the side tabs to be somewhat visible (to one side) for searching - although a little tight to "thumb" through.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Wayne Hoff
Sent: Wednesday, July 28, 2010 12:49 PM
To: [log in to unmask]
Subject: [RM] End-tab and top-tab folders
A couple of departments are switching to end-tab folders to increase filing
capacity and increased access efficiency. Everything is going fine, but it
dawned on me that end-tab folders do not do really well in an offsite storage
box - the tabs would be hidden in the box, rather than sitting on top for easy
reference. These records get pulled back for audits semi-regularly, so access
to the information post-storage is necessary.
Has anyone dealt with this issue? The current idea is to transfer the contents
to top-tab folders for offsite storage, but that seems like a lot of work and
expense.
Thanks for your input.
Wayne Hoff
Calgary, AB
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