One of my previous employers made use of the end-tab style folders for their records program.  As you've noted the folders do not do well in offsite storage, as they are slightly longer than a standard file folder.  To fit them into a standard filing box requires folding of the end-tab.

My employer at the time made use of special boxes which were slightly longer and opened on one end in comparison to a regular bankers box for storage of these folders.  

We operated our own storage facility which didn't impose restrictions on the size of the boxes.  Using a commercial storage facility may result in problems when using these non-standard box sizes.

You could look into sourcing these specialized boxes; however there is likely an additional cost and a limited number of suppliers offering these types of boxes.  (We sourced the boxes from the same company that supplied our filing materials).

Jason McWilliam  

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Wayne Hoff
Sent: Wednesday, July 28, 2010 12:49 PM
To: [log in to unmask]
Subject: End-tab and top-tab folders

A couple of departments are switching to end-tab folders to increase filing 
capacity and increased access efficiency.  Everything is going fine, but it 
dawned on me that end-tab folders do not do really well in an offsite storage 
box - the tabs would be hidden in the box, rather than sitting on top for easy 
reference.  These records get pulled back for audits semi-regularly, so access 
to the information post-storage is necessary.

Has anyone dealt with this issue?  The current idea is to transfer the contents 
to top-tab folders for offsite storage, but that seems like a lot of work and 
expense.

Thanks for your input.

Wayne Hoff
Calgary, AB
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