I don't know of any citation but wisdom would be that you should redact the
account number. Anyone can find an ABA # and redacting that would do
nothing as the bank name is on the check, too. But eliminating the account
number would cut considerably down on the chances of fraud and some
dishonest employee picking up BOTH the account # and bank routing.
Dean
On Wed, Dec 1, 2010 at 8:22 AM, Niss, Barbara <[log in to unmask]> wrote:
> Just a quick intro: Mount Sinai has a very young records management
> program. I am the institution's Archivist and head up the program, and am
> currently keeping it afloat as we hire a new records manager. I have done
> fairly well with the questions that have come my way to date, but this one
> stumps me. I have searched the list Archives and Googled a variety of terms
> with no good result. It seems like it is a straight forward question, but I
> just cannot find anything definitive to point to back up a reply. Any
> advice would be appreciated.
>
> Our Development Office is planning on scanning their donor correspondence
> and checks to facilitate shared access across the department. Someone has
> told them that check information (ABA # and account #) should be redacted
> from copies, but I just do not believe that these scanned checks need to be
> redacted. Of course, I am wrong about something at least once a day (just
> ask my teenagers), so please, feel free to tell me I am wrong. Or right.
> Just point me to a source.
>
> Gratefully,
>
> Barbara
>
> Barbara J. Niss
> Archives & Records Management Div.
> Levy Library Box 1102
> Mount Sinai Medical Center
> 1 Gustave L. Levy Pl.
> New York, NY 10029-6574
> (212) 241-7239
> (212) 241-4925 (fax)
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>
--
Dean DeBolt, University Librarian
Special Collections
University of West Florida Library
11000 University Parkway
Pensacola, FL 32514-5750
[log in to unmask]; 850-474-2213
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
