Good point,
Thank you for reminding about doing something.
Yes, I remember one instruction from previous year from ???Banking Security ??? Association???
that requested from all??? to black out the numbers on the checks and other payment documentation after transaction is completed.
It was together with the same request to replace the cashiers machine and programs that print full number of credit card. You can check your last payments and you can see the difference - most receipts nave only last 4 digits of your card number.
I will try to check the name of the Document and if I will find it, I come back with the possible answer.
Probably, my comments give somebody direction where to look for answer and it will come faster than from me.
Regards,
Alex Babin
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--- On Wed, 12/1/10, Niss, Barbara <[log in to unmask]> wrote:
From: Niss, Barbara <[log in to unmask]>
Subject: [RM] scanning checks
To: [log in to unmask]
Received: Wednesday, December 1, 2010, 6:22 AM
Just a quick intro: Mount Sinai has a very young records management program. I am the institution's Archivist and head up the program, and am currently keeping it afloat as we hire a new records manager. I have done fairly well with the questions that have come my way to date, but this one stumps me. I have searched the list Archives and Googled a variety of terms with no good result. It seems like it is a straight forward question, but I just cannot find anything definitive to point to back up a reply. Any advice would be appreciated.
Our Development Office is planning on scanning their donor correspondence and checks to facilitate shared access across the department. Someone has told them that check information (ABA # and account #) should be redacted from copies, but I just do not believe that these scanned checks need to be redacted. Of course, I am wrong about something at least once a day (just ask my teenagers), so please, feel free to tell me I am wrong. Or right. Just point me to a source.
Gratefully,
Barbara
Barbara J. Niss
Archives & Records Management Div.
Levy Library Box 1102
Mount Sinai Medical Center
1 Gustave L. Levy Pl.
New York, NY 10029-6574
(212) 241-7239
(212) 241-4925 (fax)
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