Further to Larry's comment, if you got the money as a federal grant of some kind, there may be some recordkeeping requirements for that specific grant program. Federal agencies have regulations dealing with the grants they hand out, and those usually contain some sort of recordkeeping and retention requirement. The recordkeeping is usually standard accounting records and retention is normally only a few years and not a problem, but without looking you can't be absolutely sure, since every agency has its own set of rules, and many have more than one grant program. Here's one example, from H.U.D.:
http://www.access.gpo.gov/nara/cfr/waisidx_10/24cfr84_10.html
John Montaņa
Montaņa & Associates
29 Parsons Road
Landenberg Pennsylvania 19350
610-255-1588
484-853-8422 mobile
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On May 2, 2011, at 8:13 PM, Larry Medina wrote:
> We had a 'discussion' about this with the Federal Agency that we work under
> contract to who was in the early stages of developing a schedule for ARRA
> records to submit to NARA for approval.
>
> I asked why, and what makes these records any different than those already
> identified in the GRS or Agency Administrative or Programmatic schedules?
>
> Essentially, the only difference was the source of the funding, and other
> than a potential for audits to evaluate the appropriateness of the
> expenditures. As long as you can produce expenditure and budget reports
> along with supporting documents, there is no legitimate reason to file or
> schedule the documents and records any differently.
>
> The Agency discontinued work on the draft schedule, and instead added a
> limited number of 'alpha sub-series' to existing record series for some very
> specific funding documents and reports, but these are all at the Agency
> level, not in the Contractors files.
>
> Larry
>
> On Mon, May 2, 2011 at 4:56 PM, Sharon Blackstock <[log in to unmask]>wrote:
>
>> Hello friends:
>> I need a little help. I was asked today (by our purchasing division) if I
>> knew anything about records retention requirements for ARRA records
>> (American Recovery & Reinvestment Act) ... and clearly I don't. Spent some
>> time searching, googling, checking the listserv archives and I've concluded
>> that while there are record-keeping requirements for ARRA, there are no regs
>> (yet) that address how long records must be kept.
>>
>> Can someone tell me if I'm on the right street? Thanks for your patience.
>>
>> Sharon Blackstock, CRM
>>
>
>
> --
> *Larry Medina
> Danville, CA
> RIM Professional since 1972*
>
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