Well as you are all aware I would never disagree with Bill, or say he is wrong but.... .

I tend towards the other side of the coin. Build the required documentation into your work process. Most of the folder names will already exist in a structure. leverage your work. Generate box lists. Track what you have, where it is and when you dispose of it. If you can't support it in an audit then hopefully you can resolve any shortcoming in the process. As for who, what where when and why, that is what policy and procedure are for and one reason we have a job. 


Chris Flynn, CRM


> >> wouldn't prudent reasonable individual nee organization want to document the disposal of a former asset?<<
> 
> Yes...but as always, the devil is in the details.  My experience has been that high level documentation is best.  The preferable disposition record is to say "Contracts closed in 2003" is preferable to "Contracts closed in 2003 (see attached list)." 
> 
> From a practical standpoint, creating a list is a time-consuming effort the only creates additional work and ambiguity in the future:
>  - Is this contract on the list?
>  - Why isn't this contract on the list.
>  - Why was this contract included on the list?
>  - Who created the list?
>  - How was the list created?
>  - Why were we able to find records relating to Contract 123 when it is on the list.
>  - Please review your files and find out if there are any other records relating to the contracts on the list.
> 
> The question is why would an organization spend time creating documentation that generally increases company risk.  In my experience, the more detailed the description, the more likely that it will be subject to detailed review.
> 
> Bill Roach, CRM
> 
> Thoughts expressed are mine alone and not those of my employer or anyone else.
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