Content-Type: |
text/plain; charset="utf-8" |
Date: |
Fri, 8 Jul 2011 11:01:43 -0400 |
Reply-To: |
|
Subject: |
|
From: |
|
Content-Transfer-Encoding: |
8bit |
In-Reply-To: |
|
MIME-Version: |
1.0 |
Sender: |
|
Parts/Attachments: |
|
|
Laura:
Restrictions regarding the use of SSN varies from state to state. You can check the laws for each state using Appendix B of the AIEF paper "Requirements for Personal Information Protection Part 2: U.S. State Laws" (USA State Requirements for Personal Information Protection) on the Foundation website at http://www.armaedfoundation.org/report2.html. There are two columns of specific pertinence - SSN Restricted Use and PII /Personal Information Definition.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Laura Boldt
Sent: Thursday, July 07, 2011 4:06 PM
To: [log in to unmask]
Subject: [RM] Using the last 4 digits of an employees SS number
I work for a large utility company and a guy in the IT group asked my opinion
on HR using the last four digits of employee’s social security number to identify
their records in Documentum. HR records are not my area of expertise but my
gut reaction is that they should use another indentifying number.
First question, am I off base in my gut reaction? If I’m not, is there any
standard, guideline, etc. that I can point them to for reference?
Thanks,
Laura Boldt CRM
[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
|
|