Thanks that makes your response much more clear. I have also managed in house box storage centers but the smallest one was 23 thousand boxes

William  P Creamer Jr
Willkie Farr & Gallagher LLP
[log in to unmask]

----- Original Message -----
From: mwhaider [mailto:[log in to unmask]]
Sent: Friday, November 16, 2012 06:11 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [RM] Records Center Numbering System Question

Bill,
Thanks for your comments.  I think the point of this ListServ is to provide
options and I think that is exactly what the responses to Anna have done -
provided a variety of options for Anna to consider.  I did not say my
solution was superior, but I think based on the information Anna included,
"We are trying to be mindful that our Records Center may grow over the
coming years and want to develop a system that is expandable. We also want
to avoid over-complicating things as what might be necessary for a
government agency or fortune 500 company may not be necessary for us."  my
best solution to Anna is a simple one.

My response was specifically to Anna who is handling a small in-house box
storage system.  My personal experience as a RIM practitioner includes
managing small in-house box storage areas. You are absolutely right that my
suggestion is not the same as a commercial records center - lots of
differences between the two.  My experience with small in-house box storage
areas is that it is not unusual for the storage space to be reallocated and
the boxes moved to another (sometimes less desirable) space that may not
allow the same aisle configuration;  so, I think it is "best" in this case
to keep it simple.  The key is to make it flexible and easy to find the
assigned location and box with or without any technology.

My response to Anna in no way implies that other suggestions are inferior.
But a variety of options will help Anna determine what works best for her.
Records Management is an art and the details will change based on the
specific situation.

Mary

Mary W. Haider, MBA, CRM
Records & Information Manager and Consultant
[log in to unmask]
865-983-1371

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

***********************************************************************

IMPORTANT NOTICE:  This email message is intended to be received only by persons entitled to receive the confidential information it may contain.  Email messages to clients of Willkie Farr & Gallagher LLP presumptively contain information that is confidential and legally privileged; email messages to non-clients are normally confidential and may also be legally privileged.  Please do not read, copy, forward or store this message unless you are an intended recipient of it.  If you have received this message in error, please forward it back.  Willkie Farr & Gallagher LLP is a limited liability partnership organized in the United States under the laws of the State of Delaware, which laws limit the personal liability of partners.
***********************************************************************

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]