Felicia,

This is an issue for any large organization of any type that uses 
departmental records officers (or records coordinators, or whatever their 
title) to help implement the records management program. You can make 
rules and requirements, but any unit can say "we don't have the resources" 
to supply a person to do the work. In my time in county government I did 
try tactical things like refusing to accept further boxes, but that can 
have limited success. Two words for you: Executive Sponsorship. You need 
to present your RIM case to the person who has the authority to compel 
that unit to act. Use the standard RIM benefits: increased efficiency & 
client service, reduced cost, reduced risk, protection of assets. Use the 
originating incorporation documents for your records management program 
and office, use the originating incorporation documents for your records 
officer program. Enlist your boss (the state archivist?) in presenting to 
that executive.

Also, in no place that I've worked and no retention schedules that I've 
developed (private industry, government, non-profits, healthcare) did I 
have the departments write or update their own records retention 
schedules. I/we always did that, working closely with the department of 
course during the development and getting their approval. But I/we did the 
work and wrote the schedules.

Gary 



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