Should you use boxes and shelves, you don't need to leave gaps if your
tracking system includes a field for location, and if the shelving is
marked or delineated so each space has a number or code. Aisle - bay -
shelf - depth would be an example.

Then you can just put the boxes anywhere (they don't need to be
contiguous), and note their location in the software.

Hilary Henkin
City of Los Angeles Records Center
UCLA University Archives

On Fri, Feb 20, 2015 at 10:44 AM, charlene martin <[log in to unmask]>
wrote:

> Hi everyone -
>
> This may seem like a silly question. Most of my experience is as an
> manuscript archivist, so I am more comfortable with record boxes and
> document cases than filing cabinets. The institutional archive & record
> collection that I have inherited has used both. We are relocating the
> collection this summer, and I see this as a good time to reconsider
> housing.
>
> I can see using filing cabinets for managing records that are
> semi-inactive, like those on retention schedules or that may grow
> considerably. But couldn't I also just allow for growth by leaving an empty
> record box or two in succession on the shelf?
>
> Thank you for your help with this!
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]