I think that by "email retention policy" people mean how long an email 
that is not pulled off and filed in a folder or record repository will be 
left on the email server or Notes database account for that person before 
it is deleted. If you're pulling it off and filing it, whether manually or 
in an automated system, it's now a record (that may have been and should 
have been filed in native format, but it is no longer in an email system). 
If it's still on your email server or Notes database then it's still kind 
of in the pile. So the "email retention policy" that people inquire about 
could go something like this:  "file it by [X days] if you want to keep 
it. because if you haven't, then after [Xdays] it will be deleted. So by 
"email retention policy" I believe they're asking about "email the system" 
not "email the document."  Or not.
Gary Link
Pittsburgh, PA
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"I understand each of your words individually, but put them together in 
that order and I'm struggling."



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