Hi Brett
Like others on this thread, we managed with MS Office for some time. But we
use Excel, and not Access. Agreed that Excel might not be as full featured
as Access, but was reasonably quick to setup and to train the staff. We are
able to reasonably track boxes, locations and index the files within the
boxes using Excel. We are able to pull simple reports: Which boxes have
which files, etc.
Let me know if you want to see some examples - we can connect separately
over Skype.
cheers
Vipul
*Vipul Swarup*
Co-Founder - EisenVault
Mobile: +91.987.370.1090
Email: [log in to unmask]
Website: www.eisenvault.com
Address: 4th Floor, Statesman House, Barakhamba Road, New Delhi, India.
On Fri, Apr 8, 2016 at 9:18 PM, Brett Wise <[log in to unmask]> wrote:
> Hi everyone, so this is sort of an open-ended question, but here goes. We
> are implementing (hopefully later this year) a new document
> management/records management system. It will have the capability to
> manage physical records. However, in the meantime, we have more immediate
> need for a physical records management system (or at least a database).
>
> My organization has never had any official tracking/indexing of our
> physical records (minus some high-level offsite box indexing), so I am
> starting from scratch on this (database and the content!). Obviously, I
> don't want to "purchase" any software for this since we will be bringing in
> a new system late this year that will do this function for us. At that
> point, we will migrate whatever physical records database we have into the
> new DM/RM system.
>
> My open-ended question - does anyone have any advice, recommended
> resources, etc. for creating a "make do" physical records management
> database from scratch? I want to make sure that we properly configure it
> to serve our current tracking need as well as effectively being able to
> migrate into our new DM/RM system. Barcoding and high functioning
> circulation tools aren't a necessity at this time; our new RM/DM system
> should give us those capabilities to the extent that we will use them
> (barcoding for sure).
>
> Thank you to anyone who has input, and please feel free to contact me
> offline if you prefer. I wanted to throw this out to the list serve before
> I started scouring the internet, RIM texts, etc.
>
> Many thanks,
>
>
> - Brett
>
> Brett Wise CRM, IGP, CIP | American Board of Pediatrics
> Director of Records & Information Management
> 111 Silver Cedar Court
> Chapel Hill, NC 27514
> [log in to unmask]
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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--
*Vipul Swarup*
Co-Founder - EisenVault
Mobile: +91.987.370.1090
Email: [log in to unmask]
Website: www.eisenvault.com
Address: 4th Floor, Statesman House, Barakhamba Road, New Delhi, India.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
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