Hello all,

Has anyone heard of/had experience with removing the "historical" designation from records?  I'm curious to know if this is a common occurrence or typically not done.  I have a county department that originally marked a group of contract case file records as historical years ago and is now wanting to downgrade them to the standard contract case file, which would reduce the retention from permanent to 6 years, making them eligible for destruction now.  They don't have concrete criteria that they use when determining what makes a case "historical" and they don't give any reasoning for removing that designation now other than "we were mistaken and it should never have been marked as historical to begin with".

Given that it is the record creator's responsibility to mark it with the correct classification and sub-classification, logically, I should take their word when they say it should be changed.  However, I know they are actively trying to reduce their physical footprint - they've made it known they want to destroy whatever they can - they are not requesting to scan and keep these records digitally either, they just want to get rid of them.  So I am hesitant to approve the change.

We've never had a change request like this before and I'll be speaking with them in more depth to hopefully get some specifics as to why they think it should not be historical, but again, I'm curious to know if any of you have had this happen or what your thoughts might be.

Any input is greatly appreciated!

Thank you!

Katy Johnson | Records and Information Manager
Records Management

Jefferson County
3500 Illinois St.
Suite 2500
Golden, CO  80401
o 303.271.8451
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