Hi Susan,
Thank you very much for your follow-up to my request for assistance. I, too, will have to look inside the boxes on a gradual basis. By Florida law, quite a few of these boxes (Police personnel records)
have a retention of fifty years. Like you, I said no to any more "dead man" boxes.
Happy Thanksgiving to you and yours,
Peter M. J. Richardson, MPA, CRM
Records Manager
Office of the City Clerk
100 NW 1st Avenue
Delray Beach, Florida 33444
(561) 243-7051, X 1311
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Susan Beamer
Sent: Wednesday, November 22, 2017 1:54 PM
To: [log in to unmask]
Subject: Re: Warehouse Retrieval and Analysis Project
I had about 110 of these when I started, a lot less then you. I just chipped away myself at looking inside and creating an inventory of each and determining what records had an established retention period. Those that did not, I added to the schedule.
Then I scheduled those boxes for disposition, as I typically did then and now do, in the normal course of business. I did not do a special disposition for the bigger boxes.
One of the first things I did was ban those boxes!! I wrote up instructions and outlined what was an acceptable size for a box (and weight limit--40 lbs). I did say those bigger boxes "could" be used, but only with Records Manager's prior approval and only on a case by case basis.
Basically the only time I've ever used that sized box again was to store really, really light items inside.
Susan Beamer
Records [and Archives] Manager
Eastern Washington State
www.selinc.com
From: "Richardson, Peter" <[log in to unmask]>
To: [log in to unmask]
Date: 11/22/2017 09:03 AM
Subject: Warehouse Retrieval and Analysis Project
Sent by: Records Management Program <[log in to unmask]>
Good Afternoon Everyone,
... My biggest practical impediment is that there
are about 700 larger double cartons, weighing about
80 pounds each. ..
I was wondering whether anyone has ever tackled a
project of this type
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
