Samuel Haiduc asked, "What does your company do for electronic security removal from an employee who leaves a particular position and moves into a different position with in your company.  In his / her old position he/she had particular access to that groups confidential records and will no longer need that access in their new position.  The question is if the employee should lose all access to his/her old groups records immediately or should there be a grace period of say 28 days ?"

Best practice is to handle security and access to documents through group permissions, rather than individual permissions.  If an employee changes positions, their membership in security groups should be adjusted accordingly.  For larger organizations, using Active Directory to manage assignments to groups based on job titles is a good approach.  Such changes should take effect immediately in most cases.

One woman's opinion. 
    

Pilar C. McAdam, CRM
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Los Angeles, CA
 

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