This is very helpful, thank you. One of our challenges is that some of our business units expect the IG program to have responsibility for making sure that record sets are complete and to identify gaps and report anomalies. We are instilling the expectation that RIM does not have responsibility for data integrity, completeness and correct metadata assignment. The analogy is like a bank having guidelines for safe deposit boxes but not owning the contents. Not perfect, but more easily digested.
Sent from my iPhone
> On Jul 18, 2018, at 10:05 AM, Christopher Ferry <[log in to unmask]> wrote:
>
> Jeff,
>
> In my position in the US EPA (where I am a contractor) we use the term
> "records custodian". The business unit is the custodian of the record until
> it is transferred to the custodianship of the Records Center. The custodian
> is the group responsible for the management of the record - once the
> business unit transfers a record to the Records Center, they no longer have
> to worry about maintaining a clean record copy or destroying the record if
> it is past its retention.
>
> We've always seen ownership as applying at a larger level. In our case the
> agency (US EPA) "owns" the records, not specific regions, business units,
> sections, or staff members.
>
> I hope this helps.
>
> Christopher Ferry, CRM
> Boston, MA
>
>> On Wed, Jul 18, 2018 at 12:25 PM Jeff Mondon <[log in to unmask]> wrote:
>>
>> Good morning. By way of introduction, I’m Jeff Mondon with PG&E in
>> Northern California and this is my first post. I’ve been following this
>> group for more than four years and deriving great benefit from the
>> camaraderie and content. Thank you.
>>
>> So, to my issue: Does anyone have a policy/procedure or know of a good
>> source that would help our business unit personnel understand their
>> responsibilities around records ownership? We have encountered some
>> misconceptions about the distinction between records management and records
>> ownership. Drawing upon peers in the RIM/IG industry might help to lend
>> more credibility to our efforts. Thanks in advance.
>>
>> Jeff Mondon, CRM, IGP
>> [log in to unmask]
>> San Francisco, CA
>>
>>
>>
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>
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