Kerry said "My current assignment is to compare a drawer of hard copy material with a related compilation of e-files." I would try using an Inventory Worksheet (Records Survey to some) to document information about the each type of record. This will provide a comparison tool. An example of an Inventory Worksheet can be found here as a PDF: http://www.tsl.state.tx.us/slrm/recordspubs/forms/rmd103.pdf OR here as a Word document: http://www.tsl.state.tx.us/slrm/recordspubs/forms/rmd103.doc I hope that helps. Alicia Mallory Records Retention Analyst Teacher Retirement System of Texas List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance