Good morning, Emma!

Have you thought about speaking with a local community college in a
shared-storage agreement?  Giving the two locations are 15 or 20 miles
apart, that could be the difference in having your information safely
protected.  The college could store copies of their vital records with you
and your copies could be at their site.  I would also suggest that you could
speak with other companies in the same situation as you, trying to keep
storage costs to a minimum.

Best of luck!

Alice

Alice B. Young
Records Management Administrator
Greater Orlando Aviation Authority
Orlando International Airport
Orlando FL 32827-4399
407.825.2060 voice
407.825.2526 fax
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-----Original Message-----
From: Emma Prescott [mailto:[log in to unmask]]
Sent: Friday, October 22, 2004 8:03 AM
To: [log in to unmask]
Subject: Question about Off site storage


Hello all,

-We used to store microfilm copies of our vital records at our second
location which therefore allowed us to say that copies of our vital records
were stored off site. -Circumstances have changed and so I am looking for
ideas for a new off site location.

Two questions
1) What are the arguments for not keeping the copies of vital records on
site in a secure manner (e.g vault, secure area etc)?
2) Anyone got any suggestions of inexpensive off site locations?

I suggested a bank safety deposit box but was told that was too expensive, I
would love to point out that these are vital records and therefore nothing
should be too expensive for them, but I don't think that would go down too
well!

Thank you in advance
Emma Prescott


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