Tim:
 I am a county recorder in Kansas and we are working on proposed legislation
for standards on documents.  Your can find further information regarding
this subject thru PRIA (Property Records Industry Association).  I have been
a member for several years and receive a wealth of good information.  Need
further assistance, please email me.
Charlotte Shawver
Riley County Register of Deeds
110 Courthouse Plaza
Manhattan, KS  66502
785-537-6340
Email: [log in to unmask]

-----Original Message-----
From: Tim Barnard [mailto:[log in to unmask]]
Sent: Friday, October 22, 2004 10:52 AM
To: [log in to unmask]
Subject: Format standards for real estate recordings


This is a question for those involved with local government, especially in
the county recorders' offices (under whatever title your state uses).

Our office has recently begun imaging our deed and mortgage records rather
that use books.  We are trying to get the state to pass a law requiring a
standard format for these types of documents to allow space at the top for
filing information and hopefully allow us at some point to use OCR
technology to aid in indexing.

I know that some states already have formatting requirements (I think I even
saw it referenced in a recent RAIN posting).  Does anyone have citations or
other information that we can use as guidelines?  I hate to re-invent the
wheel!  Thanks!

Tim Barnard, Land Records Clerk
Harrison County, Mississippi
[log in to unmask]
Phone (228) 865-4121 Fax (228) 868-1480

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