re Peter's rain article: "Kernan, Daniels seek better access to records"
http://www.indystar.com/articles/4/189101-3064-098.html
I find it interesting, as in all the years I have been a practitioner in RIM
this is the one question that always seems to come up and makes media
headlines, "What records can the public access?" To respond to this
question, one would have to define:
1. What is the definition of a corporate record?
2. What corporate records can be accessed and why?
3. What corporate records cannot be accessed and why not?
4. What constitutes private or personal records and why?
5. What records are considered personal and why?
6. What records are considered administrative?
7. What records are considered operational?
8. Why are records deemed to be confidential/secret etc. and why?
There are other questions, but in order to grant or deny access to corporate
records these questions would have to be answered, as gone are the days when
an organization can just say "no", especially in the public sector.
Our IM Policy states, among other things, that information must be
effectively managed and safeguarded throughout its life cycle from creation,
collection, organization, maintenance, sharing, access and use to final
disposal based on legislative and business requirements.
It states that we must manage information throughout its life cycle
regardless of medium or format and, maintain and preserve the information in
a manner that is secure and retains its authenticity and integrity for as
long as it is required.
We must manage access to information in conformity with the requirements of
the Access to Information Act, the Privacy Act and other pertinent
legislation, while ensuring its protection and confidentiality in a manner
that maintains and strengthens public trust
It also states that we must provide decision-makers, employees, partners and
the public with authentic, secure, timely and appropriate access to quality
information while preserving security and to the extent authorized by law
With regards to retention and disposition we must:
1. ensure reliable access to all information of enduring value and for the
preservation of historical records, based on the National Archives of Canada
and the National Library of Canada Acts and specific Agency business
requirements; and
2. eliminate unnecessary retention of information. The CRA must ensure that
all information under its control with the exception of transitory
information is scheduled for retention and disposition. Information must be
disposed of according to disposition authorities and schedules, and in
accordance with the Privacy Act, provided its availability is no longer
required to meet other legislative requirements
Finally, while maintaining the confidentiality and privacy requirements of
the information under its control, the Agency is committed to responding to
the information needs of citizens and serving public interest. For their
part, citizens expect the Agency's information and services to be easy to
locate, complete and integral, and easy to understand and use.
They also expect to have a choice in how they access information and
services. In addition, citizens require the Agency to provide affordable
and cost-effective information programs and services and to provide
safeguards for protecting and preserving the information.
To achieve program and service delivery in an integrated and citizen-focused
manner, the CRA will:
(a) ensure the consistency and availability of information across all
service delivery channels while respecting citizen preference;
(b) organize information to provide clarity, context and access to
ensure the delivery of comprehensive services for the public;
(c) ensure consistency with other federal government Departments;
(d) expedite and document decisions and related accountabilities;
(e) ensure security and protection of personal information;
(f) avoid unnecessary impositions on citizens and employees by re-using
and sharing information to the greatest extent possible based on legislative
requirements; and
(g) inform the public by effectively disseminating quality, clear and
complete information under the Agency's control.
In closing, it really is a "balancing act". We must try to balance the
public's right or need to know while at the same time ensuring the
protection, privacy and protection of their information.
My musings for the morning. Cheers.
John A. Gervais
Program Manager
Policy and Standards Section
Information Policy and Governance Division
Intergovernmental and International Affairs Directorate
Policy and Planning Branch
Canada Revenue Agency
25 Nicolas Street, 16th Floor
Ottawa, Ontario, Canada, K1A 0L5
' 1-613-688-9302
* mailto:[log in to unmask]
" http://www.cra-arc.gc.ca/
-----Original Message-----
From: Peter Kurilecz [mailto:[log in to unmask]]
Sent: October 26, 2004 7:48 AM
To: [log in to unmask]
Subject: rain 1026 Asbestos, gold pen, flood damage
ACCESS to secret files threatened by asbestos
Telegraph.co.uk - London,England,UK
... said: "Now that we know about this, they cannot destroy the files under
the Public Records Act. But I gather that consideration was given to
destruction
in the ...
<http://www.telegraph.co.uk/news/main.jhtml?xml=/news/2004/10/25/nfiles25.xm
l&sSheet=/news/2004/10/25/ixhome.html>
SECOND Largest American-owned Document Destruction Company Is ...
Yahoo News (press release) - USA
25 /PRNewswire/ -- A new company, Information Protection Solutions of
America
(IPSA), has been formed to offer secure document destruction services
throughout ...
<http://biz.yahoo.com/prnews/041025/cgm013_1.html>
29 firms join to form large US document destruction company
Waste News - Akron,OH,USA
25 -- Twenty-nine companies have joined to create a partnership that is
billing itself as the second-largest American-owned document destruction
company in the ...
<http://www.wastenews.com/headlines2.html?id=1098717482>
NEWSPAPER Archives Win National Award
KSL-TV - Salt Lake City,UT,USA
When available, the raw script from this video story is presented below.
Please note that these scripts come directly from our TV ...
<http://tv.ksl.com/index.php?nid=39&sid=128178>
PUBLIC purse opening up
Edmonton Sun - Edmonton,Alberta,Canada
... Minister Gene Zwozdesky announced Saturday night the province was giving
$3 million in lottery funding to the Ukrainian Canadian Archives and Museum
of Alberta ...
<http://www.canoe.ca/NewsStand/EdmontonSun/News/2004/10/25/684106.html>
KERNAN, Daniels seek better access to records
Indianapolis Star - Indianapolis,IN,USA
... employee salaries and court files of sex offenders -- 368 public records
in all. ... training efforts to ensure all employees who represent a county
agency are ...
<http://www.indystar.com/articles/4/189101-3064-098.html>
EX-LIBRARY archivist's slide shows outline Birmingham history
AL.com - Birmingham,AL,USA
... on a new life at the Birmingham Public Library as retired archivist
Marvin Whiting ... Whiting, who directed the Archives Department at the
downtown library for 20 ...
<http://www.al.com/news/birminghamnews/index.ssf?/base/news/109869581195620.
xml>
RILES papers include early Martin Luther King recording
Sacramento State University (press release) - Sacramento,CA,USA
... history, and the history of public education in California, says
archivist
Sheila O ... Sheila O'Neill, head of special collections and University
archives at 278 ...
<http://www.csus.edu/news/102504mlk.stm>
PUBLIC Records
Evansville Courier & Press - Evansville,IN,USA
... it. It may be time for the Indiana General Assembly to consider fines
for repeat violators of the state's public records act. Twenty ...
<http://www.courierpress.com/ecp/editorials/article/0,1626,ECP_768_3274362,0
0.html>
Daily Telegram, Sun, 24 Oct 2004 6:58 AM PDT
Sunday, October 24, 2004
http://www.lenconnect.com/articles/2004/10/24/news/news05.txt
-- After a flash flood on June 16, the Adrian College library has undergone
basic repairs and upgrades. ADRIAN -- Adrian College Technical Services
Librarian Noelle Keller answered her telephone in the middle of the night
June 16 and was told there was an emergency at Shipman Library.
BBC News, Mon, 25 Oct 2004 9:05 AM PDT
Secret files exposed to asbestos
http://news.bbc.co.uk/go/click/rss/0.91/public/-/1/hi/uk_politics/3952149.st
m
Many files, including some covering the Belgrano sinking, will not be
released under new laws for health reasons.
GERMAN "Freedom of Information Act" on its way
Heise Online - Germany
After the parliamentary groups of Germany's governing parties, the Social
Democrats (SPD) and the Greens, as early as August agreed on its basic
outline, a ...
<http://www.heise.de/english/newsticker/news/52509>
COUNCILS escape cost of freedom law
Guardian - UK
Councils have reacted with delight to government reassurances that new
costs incurred under the Freedom of Information Act will be reimbursed
"in full" by ...
< http://politics.guardian.co.uk/foi/story/0,9061,1335592,00.html>
STIRLING Council Selects Electronic Document And Records ...
Managing Information - UK
In a five year deal worth over £0.5 million, Valid will provide an
electronic
document and records management system (EDRMS) to the council. ...
<http://www.managinginformation.com/news/content_show_full.php?id=3228>
E-MAIL Has the Power to Destroy
ComputerWorld - USA
... It should, of course, because records of illegal actions, whether made
in e-mail ... For example, how often have you had to delete e-mail from
someone in Nigeria ...
<http://www.computerworld.com/securitytopics/security/cybercrime/story/0,108
01,96854,00.html>
PITMAN gold pen sold for hundreds
BBC News - London,England,UK
... volume containing copies of personal and business letters written by
Sir Isaac in "phonography" between 1839 and 1843 was bought by archivists
at the ...
<http://news.bbc.co.uk/go/click/rss/1.0/-/1/hi/england/somerset/3952585.stm>
ALDERMAN, Moses say more training is necessary
Fort Wayne Journal Gazette - Fort Wayne,IN,USA
... workers in auditor's offices, sheriff's departments and county courts
throughout the state didn't comply with requests for public documents
under the ...
<http://www.fortwayne.com/mld/fortwayne/news/local/10010039.htm>
SOCIETY marks 25 years of collecting data
Lebanon Daily News - Lebanon,PA,USA
... been publication of cemetery inscriptions, church records, census
indexes,
and other documents from Blair ... County records such as tax lists, deeds,
estates, etc ...
<http://www.ldnews.com/Stories/0,1413,139~10142~2490883,00.html>
REGISTER job gets attention ahead of vote
Journal Times Online - Racine,WI,USA
... said he has written Web sites and marketing documents. He said he
understands
computer document storage, which he said is important for a register of
deeds. ...
<http://www.journaltimes.com/articles/2004/10/25/local/iq_3172323.txt>
TRYING to organize the paper trail
Baraboo News Republic - Baraboo,WI,USA
... records." She lets her employees wear blue jeans and sweatshirts for
the sometimes dirty process of clearing out the old files. The amount
of documents ...
<http://baraboo.scwn.com/articles/2004/10/25/news/news5.txt>
OPEN records request remains unfufilled
The Daily Texan - Austin,TX,USA
After three lobbyists said the UT System may have broken state lobbying
laws in 2003, The Daily Texan filed an open records request to learn what
happened. ...
<http://www.dailytexanonline.com/news/2004/10/25/University/Open-Records.Req
uest.Remains.Unfufilled-779477.shtml>
COMPLIANCE with Indiana open records law still is abysmal
South Bend Tribune - South Bend,IN,USA
... helped enough. Indiana's open records law requires that public documents
be produced upon demand. Period. No questions asked. The ...
<http://www.southbendtribune.com/stories/thisday/opinion.20041024-sbt-MICH-B
10-Compliance_with.sto>
FIELD Museum 'Reuniting' Scattered Collections From Ancient Iraq ...
PR Newswire (press release) - USA
- $100,000 Grant Allows Scientists to Virtually Regroup Archaeological
Materials From Kish, One of World's First Cities - Archival Video Footage
of 1928 ...
<
http://www.prnewswire.com/cgi-bin/stories.pl?ACCT=109&STORY=/www/story/10-25
-2004/0002308130&EDATE=>
STACK and store
Computerworld Australia - Australia
... that some technologies in use now simply will not be around in 10 years
and an organization serious about not only accessing and storing archival
data must ...
<http://www.computerworld.com.au/index.php/id;1698335934;fp;16;fpid;0>
--
Peter A. Kurilecz CRM, CA
Richmond, Va
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