Sharon,

One thing to consider about CD's is the unreliability of them.  They are very easy to lose, scratch and otherwise make useless.  They are surprisingly fragile.

Amy Conant
Programmer Analyst
Arapahoe County Colorado

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Belrose, Sharon
Sent: Tuesday, October 26, 2004 9:06 AM
To: [log in to unmask]
Subject: Re: Cost of Converting Paper Files to CDs


Than you to everyone for your replies. You have been most helpful.

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Peter Kurilecz
Sent: Tuesday, October 26, 2004 11:04 AM
To: [log in to unmask]
Subject: Re: Cost of Converting Paper Files to CDs


In a message dated 10/26/2004 9:42:35 AM Eastern Daylight Time, "Belrose, Sharon" <[log in to unmask]> writes:

> Does anyone have other factors I should include?

sure do

How long are the records to be retained?
How often are they accessed?
How many people need to see the documents at the same time?
How many index points will you need (5, 10, 15)?
Have you considered the cost of migration?
How rapidly do you need to access the records? if 24 or 48 hours is sufficient why scan at all?
What about initial hardware costs and upgrades?
What will happen to the paper after imaging is completed?
does the firm have sufficient bandwidth to support the images?
Who will do the scanning day forward? staff or contractor?

these are just a few questions that I would ask
--
Peter A. Kurilecz CRM, CA
Richmond, Va
[log in to unmask]

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