I recently came across an electronic record requirement in Minnesota
Statutes (Minn. Stat. § 46.04 (2003)/Subdivision 3). This pertains to
electronic records used for a particular purpose and contains several
requirements including one that states, "...a document or record may be
transferred to and stored on a nonerasable imaging system and retained
only in that format if all documents and records preserved on nonerasable
optical imaging systems meet nationally recognized standards for permanent
records and are available for retrieval for as long as applicable law
requires..."
I was wondering if anyone on the list has a viewpoint on what are
nationally recognized standards for permanent records. And yes I know
that this should be referred to counsel and/or regulators for
clarification. But I thought our community of records managers would have
some thoughts on this one and perhaps records managers in Minnesota were
consulted in the writing of this statute.
Happy Friday
Dave Gaynon
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